Program Assistant II; Technology Solutions (4599)

The Technology Solutions Global Program is seeking a Program Assistant who will provide administrative and programmatic support to the Technology Solutions teams, supporting a variety of reproductive health technology projects, including the woman's condom and SILCS Diaphragm. Responsibilities include the following:

• Develop and maintain systems for tracking, record keeping, electronic files, and other resources using Microsoft Office Suite and SharePoint.
• Compile documentation and testing results to share with external partners, including the USFDA and WHO.
• Coordinate product testing including requesting quotes, finalizing purchase orders, sending samples, and tracking test results.
• Coordinate arrangements for guests, meetings, conferences, workshops, and other events.
• Prepare and coordinate the production and distribution of complex documents, including proposals and reports.
• Serve as main point of contact with Graphics to develop communications materials including fact sheets, press releases, instructions for use, and other documents as required by the project.
• Draft, edit, and proofread a variety of documents and enter data using Word, Excel, and other software and database programs.
• Coordinate displays (including materials, samples, posters, etc.) and represent the SILCS and Woman’s Condom products at external events.
• Assist with completion of administrative forms, including procurement request forms, check requests, and meal conference forms.
• Coordinate applications to the Research Ethics Committee (REC), provide supporting documentation, and track the submission.
• Respond to product inquiries and track responses on SharePoint.
• Prepare and proofread reports, presentations, proposals, manuscripts, and other project materials.
• Track media references to SILCS and Woman’s Condom.
• Support team meetings with internal and external parties: prepare agendas, prepare and distribute meeting minutes, and compile country updates.
• Draft correspondence to donors, partners, and collaborators, including cover letters, thank-you letters, and general email correspondence.
• Coordinate tasks with other support staff, provide training and back-up as necessary.
  
• Coordinate arrangements for conferences, workshops, meetings, and other events including equipment needs, catering, travel arrangements, and other necessary details for staff and guests.
  

• Proficiency in Microsoft Office Suite.
• Excellent proofreading and editing skills.
• Excellent oral and written communications skills.
• Strong interpersonal and organizational skills.
• Flexible and adaptable to changing priorities.
• Demonstrated success working effectively while under deadlines.
• Ability to work in team environment with minimum supervision.
• Proficiency in SharePoint preferred.
• Ability to work in a virtual team.
• Available for early morning or evening conference calls.
• Knowledge of or interest in global health strongly desired.

Required Experience

• Associate's degree, plus a minimum of three years of directly related administrative experience; may be an equivalent combination of education and experience.

To apply: please visit our employment website, http://www.path.org/employment.php, click on the career site link, search for job code 4599, and apply online. Note: A cover letter stating why you are qualified for and interested in this position is required in order to be considered. Please also upload your resume as an attachment when you create your profile and formally apply.

PATH is dedicated to diversity and is an equal opportunity employer.