Exhibit Package
Early Bird Rates
Standard Rates
Platinum Package $20,000
Exhibit Rules and Regulations
Thank you for your commitment to exhibit at Reproductive Health 2013 . These Exhibitor Rules and Regulations are designed to ensure a smooth and successful meeting, and are expressly incorporated as part of this Exhibitor Application. Exhibitors, their officers, employees, and agents agree to abide and be bound by these Rules and Regulations.
Exhibit Space: Each Exhibitor will be assigned an area within the Exhibit Area. Placement of Exhibitors within the Exhibit Area is solely at the discretion of ARHP. ONLY PLATINUM AND GOLD EXHIBITORS MAY USE AN 8’ X 8’ PORTABLE EXHIBIT. ALL OTHER EXHIBITORS WILL USE A 6’ X 30” TABLE TOP EXHIBIT ONLY. Each Exhibitor shall be provided with one six-foot table, two chairs, and one wastebasket. Exhibitors may request additional equipment from the Conference Site and will incur all associated costs. Exhibitors may request electrical power from Conference Site for an additional charge, pending availability of electrical outlets as determined by the Conference Site. Exhibitor may not utilize any space outside of space designated for Exhibitor in the Exhibit Area for display or dissemination of exhibit materials. All exhibit materials must be contained within the designated Exhibit Area assigned to Exhibitor. Exhibitor may not sublet or reassign space without prior knowledge and approval of ARHP. Exhibitor may not damage or affix materials to walls, doors, floors, or other property belonging to the Conference Site.
Display and Representation of Materials: Exhibitor will display and represent resources, products, services, and/or tools provided by Exhibitor in the regular course of business in a dignified, truthful, and accurate manner. Any display, conduct, or distributed item that is determined by ARHP to be misleading, inaccurate, disruptive, or that pose a threat to public safety, will be grounds for cancellation of this contract and/or removal of the exhibit by the Exhibitor, at the Exhibitor’s expense, promptly upon notification by an ARHP Representative. No display, conduct, or distributed item shall indicate support for or opposition to any candidate for public office and any such will be grounds for cancellation of this contract and/or removal of the exhibit by the Exhibitor, at the Exhibitor’s expense, promptly upon notification by an ARHP Representative.
Compliance: Exhibitor will comply with all applicable national, state, county, and city laws, hotel fire and safety regulations, and any relevant labor contracts, as well as any further rules and regulations adopted by ARHP.
Confidentiality: In connection with Reproductive Health 2013 , Exhibitor understands that any information provided by ARHP is confidential and not available to the public. Exhibitor agrees that all written information provided by ARHP, or any information disclosed orally or visually by ARHP or other Exhibitors or attendees will be used solely in conjunction with Exhibitor’s business and will be made available only to Exhibitor’s officers, employees, and agents. Unless authorized in writing by ARHP, all information related to Reproductive Health 2013 is confidential and should not be disclosed to any other individuals or third parties.
Security: All Exhibitors are required to wear identifying badges in order to gain access to the Exhibit Area, meeting rooms, and other Reproductive Health 2013 events. Security will be provided throughout the conference, including exhibit set-up and dismantling. However, ARHP make no warranties and Exhibitor is responsible for any loss, damage, or injury to their exhibits, other property, or persons and/or any claims in any way arising out of their exhibiting at the conference. Exhibitor expressly releases ARHP from any such responsibility or liability.
Insurance: Exhibitor is solely responsible for all insurance coverage. ARHP do not maintain insurance covering Exhibitors. Exhibitor expressly releases ARHP from any such responsibility or liability.
Release: Exhibitor agrees to indemnify and hold ARHP harmless for any claims for the loss, damage, or injury, including attorneys’ fees, connected with the Exhibitor’s presence at Reproductive Health 2013 . Exhibitor expressly releases ARHP from any such responsibility or liability.
Request for Additional Information: ARHP may at any time request additional information about the Exhibitor’s company and/or resources, products, services, and/or tools produced by the Exhibitor’s company directly from the Exhibitor and/or from persons with whom the Exhibitor has previously done business. Exhibitor agrees to provide this information promptly if requested by an ARHP Representative. If at any time ARHP determine the Exhibitor’s company and/or resources, products, services, and/or tools produced by the Exhibitor’s company are not consistent with the purposes and objectives of Reproductive Health 2013 , ARHP retain the right to reject the Exhibitor’s application to exhibit at Reproductive Health 2013 and will issue a full refund, minus a $100 processing fee, if payment has already been made.
, Exhibitor agrees to comply with these Exhibitor Rules and Regulations. Exhibitor affirms that all information contained herein, contained in any correspondence with ARHP and/or in any publication, advertisement and/or exhibit displayed at, or in connection with Reproductive Health 2013 , is truthful, accurate, and complete.
